Getting started with Audit

Use this guide to understand the workflows associated with the Audit app.

Accessing Audit

To access the Audit app:

1. Sign in to the Diligent One Platform.

2. On the Launchpad home page, under Audit & Analytics, select Audit. The Audit home page appears.

Navigating the home page

Use the sidebar menu that lists all main options to access various components of the Audit app. These options are explained in the table below.

Field name	Description
Side Panel toggle	Select to expand or collapse the side panel.
Home	Select the home icon from any page in Audit to go back to the home page.
Audit universe	Select to go to the Audit universe page where you can define audit universe and manage your auditable entities.
Audit risk assessment	Select to go to the Audit risk assessments page to add and conduct audit risk assessment.
Audit planning	Select to go to the Audit planning page where you can add and manage audit plans and audit.
Settings	Select to go to the Settings page to add and define the components of your audit risk assessment.

Key processes to get started with Audit

Apart from the navigation bar, the home page tiles display the main processes of audit. Here are the key processes used to set up and manage your audit:

• Audit universe Identify and define auditable entities, which are a combination of organizational units and processes. You can also define assessment factors that will help prioritize these entities.

• Audit risk assessment Add and manage your audit risk assessments. Evaluate and prioritize auditable entities based on various assessment factors. The audit risk assessment (including your entire prioritized audit universe) is linked to an audit plan.

• Audit planning Transform audit risk assessments into actionable audit plans. Add and manage audit plan and audit. The audit plan enables you to dynamically manage audits addressing multiple regions, selected business units, processes, and capacity demands. Conclude audit plans and generate reports, which can be exported in a PDF format.

Human-readable object IDs

The Audit app displays system-generated object IDs in a human-readable format. These unique, non-editable IDs help you identify and manage records, transactions, and events easily.

Rich text editor

The Audit app supports rich text editing functionality in various text areas, such as the audit risk assessment conclusion, prioritized auditable entity note, audit plan description, and audit description. Key features include paragraph formatting, text styling, ordered and unordered list, and link insertion.

AI Writing Assistant

The AI Writing Assistant in the rich text editor is an integrated feature that helps auditors write and refine content, such as risk assessment conclusions, notes, or audit plan descriptions. You can use the feature to improve writing quality, make text shorter or longer, simplify language, summarize content, continue drafts, and adjust tone or style, for example, professional or legal. You can create clearer, more consistent audit documentation with less effort and review time.

1. In any rich text editor field, such as the Description field of an audit, select the text you want to use the assistant feature on.

2. Select the Writing Assistant icon and select one of the menu options under Edit or review, Change tone, or Translate.

   The AI Assistant dialog box opens.

3. To refine and include the Writing Assistant produced text, select from the following options:

   • Replace Replace the selected text that you used the assistant feature on.

   • Insert below Insert the text produced by the assistant feature below your selected text.

   • Try again Ask the assistant feature to regenerate the text it produced.

   • Stop Stop generating assistant produced text.

   • Ask AI to improve generated text Enter a prompt about how you want the assistant feature to generate improvements to the selected text and select Submit. You can select the History icon to view previous prompts.

Managing roles and permissions

The Audit app uses roles to control access and actions, ensuring proper segregation of duties and maintaining data integrity. It ensures that appropriate data and features are visible at every organizational level. System Administrators can configure roles and permissions as needed. Refer to Audit app permissions for more information.

Limitations

The Audit app has the following limitations:

• Audit fieldwork Audit fieldwork is not yet supported. Placeholder audits can be created and linked to audits in the Projects app to visualize their continuation. However, no data exchange occurs between the apps.

• Processes in audit universe To support more granular audit universe setup using process definitions, subscription to Risk Manager is required.

• Updating the audit universe While you can restart/redefine the audit universe, the app does not yet support applying updates based on changes to the organizational structure or processes.