Roll call

After the meeting begins, you can take roll call to record which members are present and determine if there is a quorum.

1. To start a live meeting, you can select the Live Meeting button from the meeting card on the Current Meetings page or from the Minutes build page. The Live Meeting page displays.

2. To take roll call, select Roll Call at the top. A panel displays with a list of voting members and any non-voting standard attendees.

   Voting members can cast their vote on the motions brought forward during the meeting. Non-voting standard attendees can be present during the meeting, but they cannot vote. To learn more about voting, see Initiate a vote.

3. To record who is present, select the radio button against the member’s name in the Present column. By default, the majority of members must be present to meet quorum requirements.

4. To record which members are absent, select the radio button against the member’s name in the Absent column.

   If a member is marked as absent, they will not be able to cast a vote when the motion is initiated because their name will not appear.

5. If the majority of members are absent, the Quorum lost notification displays, warning you that motions and voting are disabled. Select Got it to close the window.

6. Should a member arrive to the meeting late, or if they are absent when a vote takes place, select the radio button against their name in the Late column.

7. To close the panel, select close on the top right.

Add roll call to the minutes

After you have taken roll call during a live meeting, you can record attendance by inserting roll call placeholders in the minutes.

1. To add the roll call to the meeting minutes, select the Description field in which you want to insert the roll call.

   The inline toolbar displays at the top of the page.

2. Select the Roll call icon on the inline toolbar.

   The Placeholder options then appear.

3. Repeat to add each placeholder that you want to use.