Create a form

Create a Speak up form to collect information about misconduct or unethical behavior.

Form content

A form can include:

  • A title of up to 120 characters.

  • An optional description of up to 2,000 characters.

  • Questions using the supported question types.

  • Branching logic for choice-based questions.

  • Flagging rules that identify answers for reviewer attention.

Form availability

Use the form settings to control who can access the form:

  • Select one or more countries from the list populated by your HRIS data.

  • Select Global to make the form available in all countries.

  • Add languages. English is included by default, and you can add any of the other supported languages. Adding a language starts an AI-assisted translation that you can review and edit.

Form statuses

Status Description
Draft The form is being created or edited and is not available to employees.
Published The form is available to eligible employees.
Unpublished The form is no longer available to employees but has not been archived.
Archived The form has been retired.

Question types

 

Question type Limits or behavior
Short text Up to 500 characters.
Long text Up to 5,000 characters.
Multiple choice or single choice Up to 50 options. A free-text option is added automatically.
Dropdown Single-select or multiselect, with up to 50 options.
Data grid Up to 20 columns and 20 rows. Columns can be text, numeric, or date.
Date picker or time picker Employees select a date or time when they complete the form.
Numeric Values from 0 to 999,999,999.99, with up to two decimal places.
Attachment Up to 25 MB per file and 100 MB per form.
Employee directory Employees can reference another employee by name, role, department, or country using HRIS data. This question type is available only for CoI.

Each question also has the following limits:

  • Question text up to 180 characters.

  • Question description up to 2,000 characters.

Steps to create and publish a form

  1. From the Resolution Hub left navigation, select Forms.

  2. On the Forms page, select the Speak up tab.

  3. From the top right corner of the page, select + Create form.

  4. In the Create speak up form page that appears, from the Category name list on the right panel, select a category.

  5. In the panel, select the languages in which you want the form to be available.

    The selected languages become available in the Languages dropdown in the left panel. Select a language from the dropdown to translate the form into that language.

  6. In the left panel, in the Title and description section, do the following:

    1. In the Form title field, enter a title.

    2. In the Form description, enter a description.

  7. In the Questions section, do the following:

    1. Add questions using the supported question types.

    2. Configure branching logic on any choice-based question if you want employees to see different follow-up questions based on their answer.

    3. Set flagging rules for each answer per question so responses that need compliance attention are automatically surfaced to reviewers.

  8. Optional - If you want to work on the form later, select Save draft.

  9. Select Publish form.

    When a form is published, its category changes from Form required to Active and is visible to employees in Vault.