Adding third parties

The Third Parties module allows users to create, manage, and review all third party entities within the app. It includes search and filtering capabilities, screening automation, and detailed information pages for each third party.

Switch between Partners and Unaffiliated to view third parties based on whether they are saved as partners.

Adding third parties

1. Select + Add Third Party and choose whether you want to add one or more than one third parties using the toggle options Add Single or Add Multiple.

   In Third Party Risk Intel (TPRI), third parties can be added as three main entity types: Organization, Vessel, and Aircraft. All three share common profile concepts such as name, country, alternate names, addresses, principals, relationship type, and monitoring, but each has some type-specific fields that the AI screening engine expects.

2. To add third parties, select the entity: Organization, Vessel, or Aircraft.

Adding third parties for each entities

Organization (Company)

Used for legal entities such as vendors, suppliers, partners, and other corporate third parties.

1. Enter Name, Alternate name, and choose the Country from the dropdown menu.

2. Select Start AI Search to begin the screening.

   The system works on generating list using AI and other sources. AI search profiles and prefills third-party details to minimize manual entry, while allowing you to edit the information as required. It auto-fetches data such as organization, address, key personnel, all the relevant details which is required for creating a third party.

3. To define more granular details, select Enter details manually to add information in the following fields and select Save Third Party.

   When a third party is saved, screening process starts automatically.

Field	Required?	Description
Engagement
Relationship type	Yes	Defines how you wish to engage with the third party such as supplier or consultant.
Continuous monitoring	No	Toggle that controls whether the profile is automatically re-screened on a schedule. This option is enabled by default.
Comment	No	Captures relevant details related to the third party record.
Basic Company Information
Entity type	Yes	Profile type to screen third parties as a company or organization.
Organization Name	Yes	Primary legal or trading name of the company which is used as the main screening name in AI and GDC checks.
Industry	No	High-level industry classification for the organization used for profiling and reporting.
Country of Registration	Yes (for companies)	Jurisdiction where the organization is registered. This is captured by AI as country for context in screening.
Registration number	No	Company registration or corporate ID in the country of registration. For example, company number and commercial registry ID.
Contact information
Company Website URL	No	Public website URL of the organization for additional context but is not strictly required to run screening.
Email address	No	Primary contact email for the third party.
Phone number	No	Primary contact phone number for the third party.
Alternate names	No	Additional legal names or trade names used by the organization. Select + Add name.
Addresses	No	One or more physical addresses such as head office or branches. Select + Add address.
Key Principals	No	Directors, beneficial owners, or executives' information can be added as principals and used in risk analysis and reporting. Select + Add principal.

Vessel

Used for maritime assets. For example, ships, tankers, and cargo vessels. Vessel profiles share the same base profile structure (third party profiles, alternate names, and principals) but have vessel-specific metadata that the AI and GDC screening rely on.

1. In the Vessel view, enter Vessel name, Vessel Identifier (IMO/MMSI), Flag State, Vessel Type and then select Add third party.

   The system works on generating list using AI and other sources. AI search profiles and prefills third-party details to minimize manual entry, while allowing you to edit the information as required. It auto-fetches data such as organization, address, key personnel, all the relevant details which is required for creating a third party.

2. To define more granular details, select Enter more details to add information in the following fields and select Save Third Party.

   When a third party is saved, screening process starts automatically.

Field	Required?	Description
Engagement
Relationship type	Yes	Defines how you wish to engage with the third party such as supplier or consultant.
Continuous monitoring	No	Toggle that controls whether the profile is automatically re-screened on a schedule. This option is enabled by default.
Comment	No	Captures relevant details related to the third party record.
Basic Information
Entity type	Yes	Marks the profile as a vessel to ensure the AI engine uses the vessel-specific screening path.
Vessel Name	Yes	Primary vessel name (ship name).
Vessel Identifier (IMO/MMSI)	No	Unique identification of the vessel in sanctions, watchlist, and maritime intelligence data. IMO number The primary, permanent international identifier for a ship (mandatory for vessel screening in TPRI). MMSI The vessel’s Maritime Mobile Service Identity, a radio or AIS identifier that can change over time but is also used for matching vessel records.
Flag State	No	Flag under which the vessel is registered. Used as country or flag state to give jurisdictional context and as a fallback country if no company country is set.
Vessel Type	No	The commercial or technical class of the ship. For example, Crude Oil Tanker (Aframax), Container Ship, or Bulk Carrier, which is used to understand the vessel’s operational role and risk profile.
Year Built	No	The calendar year in which the vessel was constructed, used to assess factors such as age, safety, and sanctions-evasion risk, as older vessels are more commonly associated with shadow fleets.
Registered owner	No	Name of the entity recorded as the vessel’s legal owner which is used by AI for ownership analysis and to derive person names for GDC person screening.
Operator	No	Organization that operates or manages the vessel (may differ from owner) which is used for person-level GDC checks.
Address	No	The registered or operational address associated with the vessel record
Shipyard	No	Name and location of the shipyard that built the vessel. For example, Daewoo Shipbuilding & Marine Engineering Co. Ltd., Seoul, South Korea.
Alternate names	No	All other names the vessel has used historically or in parallel.
Vessel Profile	No	A narrative summary of the vessel’s characteristics and behavior: build details, dimensions, cargo type, typical trade routes and ports of call, AIS status, ownership, flag history, and any notable patterns such as deceptive shipping or sanctions-evasion activity.
Key Principals	No	People or entities linked to the vessel’s ownership and control.

 

Aircraft

Used for aviation assets such as airplanes, jets, and other aircraft. Like vessels, aircraft share the common profile schema but have aircraft-specific identifiers used by AI screening.

1. In the Aircraft view, enter Aircraft Registration, Aircraft Identifier (Serial Number), Operator, Aircraft Type and then select Add third party.

   The system works on generating list using AI and other sources. AI search profiles and prefills third-party details to minimize manual entry, while allowing you to edit the information as required. It auto-fetches data such as organization, address, key personnel, all the relevant details which is required for creating a third party.

2. To define more granular details, select Enter more details to add information in the following fields and select Save Third Party.

   When a third party is saved, screening process starts automatically.

Field	Required?	Description
Engagement
Relationship type	Yes	Defines how you wish to engage with the third party such as supplier or consultant.
Continuous monitoring	No	Toggle that controls whether the profile is automatically re-screened on a schedule. This option is enabled by default.
Comment	No	Captures relevant details related to the third party record.
Basic Information
Entity type	Yes	Marks the profile as an aircraft so the screening pipeline uses the aircraft-specific logic.
Aircraft Registration	Yes	Legal owner of the aircraft used in AI ownership analysis and as an additional person-name source for sanctions or person screening.
Aircraft Identifier (Serial Number)	No	The manufacturer-assigned unique serial number for the specific airframe (also called MSN). It stays the same even if the tail number, registration country, or operator changes, and is used as a stable technical identifier for the aircraft.
Operator	No	Commercial or corporate operator of the aircraft used as operational context (source of person names for GDC checks).
Aircraft Type		A high-level classification of an aircraft’s use, such as Commercial, Private, Cargo, or Military. It helps TPRI determine whether the airframe is operated as an airline passenger jet, business jet, cargo aircraft, or other type, which in turn influences risk interpretation.
Tail number / registration number	Yes	Primary unique identifier (aircraft registration or tail number) used as the main screening key.
Manufacturer	No	Aircraft manufacturer for additional identification context. For example, Airbus and Boeing. However, tail number remains the primary identifier.
Aircraft model	No	Model designation to refine aircraft identification. For example, A320 and B737.
Serial number (MSN)	No	It is the permanent build-time ID of the aircraft, coming from the manufacturer’s production records.
Year of manufacture	No	The calendar year the aircraft was built. Used to understand age, potential safety profile, and whether the aircraft fits certain risk patterns.
Current registration country	No	Country associated with the aircraft profile.
Registration status	No	The current status of the aircraft’s registration with the national aviation authority, typically values such as active or deregistered. Indicates whether it is currently on a valid civil register or not.
Usage & Operational Profile
Known operator or airline	No	The entity that operates the aircraft, such as an airline or corporate operator. TPRI may display both current and historical operators for reference and risk assessment purposes.
Aircraft use	No	The primary usage pattern of the aircraft, such as business jet, charter, cargo, and commercial airline service. This helps distinguish, for example, a privately operated business jet from a scheduled passenger aircraft or a dedicated cargo freighter.
Typical regions of operation	No	The main geographies where the aircraft usually flies.
Key Principals	No	The people and entities associated with ownership and control of the aircraft

Adding multiple third parties

1. From the Add Third Party view, select Add Multiple.

2. Select Download template file dropdown menu, fill in the details, and then select Get Started to upload the file.

3. You can drag and drop files here or use select files to attach to browse, choose, and upload files.

4. Select Start Upload.
   The system validates the data and displays the number of successful and failed imports.

5. After you upload the file, the Bulk import validation results section displays the total number of records processed, along with the number of successful and failed records.

6. Select Download failed entries to export only the rows that failed validation. You can correct those entries and re-upload the file.

7. Turn on the Continuous monitoring toggle for all successfully imported profiles in this batch under the Active monitoring for all imported third parties section.

8. Select Save without smart search to create the third-party profiles from your file without immediately running screening.

9. Select Save and start smart search to create the third-party profiles and immediately triggers screening for all valid rows in the batch, so you get screening results as soon as the import finishes.

Viewing third parties

1. In the Third Parties screen, you view the list of all the third parties added sorted by new to old.

2. Use the search box or filters to narrow your results to a specific third party by selecting a column, operator, and value.

3. You can track you third party's:

   • Approval status

   • Reviewer status (AI-reviewed or manually reviewed by the assigned user)

   • Monitoring status,

   • Alongside other general details.

4. Select a third party from the Third Parties screen.

5. In the Overview tab, you can view third party details as follows:

   • From the Screening report, select View full report to see the complete screening details, including risk summary, PEPs, key observations, risk level, key individuals, connected entities, and compliance and reputation screening results.

   • You can collapse or expand the view.

   • Select Download report to extract AI screening report as a PDF document.

   • Select Collaboration if the current third party was screened directly as an unaffiliated partner.

6. Select Change status to manually update the third party screening status

   1. Choose a status from the dropdown menu.

   2. Add a comment to track and trace reasons.

   3. Select Set status.

7. Review the screening report generated by the system.

8. Track previous screening reports and activity logs.

9. In the Screening history tab, you can view the list of all the screening reports of the third party along with date stamp, reason, and screening status. Selecting a screening report displays AI Summary of the risks and Company Details. In this view, you can select Previous Reports to directly access earlier screenings.

10. In the Activity Log view, you can search for a third party with event type or date range.

Editing third party

1. In the Overview tab, select Edit from the Third Party Details section.

2. Fill in the details or modify the existing ones and select Save changes.