Analyzing and auditing your account

In addition to tracking changes and securely storing documents alongside each data entry record, the Diligent ESG software provides the following mechanisms to audit the data:

  • Data Entry Change Log - In each data entry screen there is a link to the change log for that item of data. It provides a detailed log of all changes made to the record, including the original data, the updated data, the individual who made the change, and the timestamp of the modification. For more information, see Checking a change log on a single audited item or Analyzing and auditing your account
  • Audit and Verification Report - This report provides a comprehensive list of all calculations performed by the software, detailing the methodology used for each of the six Kyoto gases. For more information, see Viewing emission factors applied to data entries.

Auditing an item

  1. Select Analysis and select Data Audit.

  2. In the Organisation or Geographic tabs, you can filter select the locations, assets, or buildings that you want to audit.

  3. Select Audit beside the data entry to review the data and supporting documents.

  4. In the Set Audit Status section, select Pass Audit, Fail Audit, or Reset.

Checking a change log on a single audited item

You can access the change log in any activity data item on the audit screen.

  1. Complete the steps outlined in Auditing an item.

  2. At the end of the audited item window, select View Change Log.

For further information about creating a change log report for more than one item, go to Creating a Change log report.

Viewing emission factors applied to data entries

By default, Diligent ESG automatically selects the most appropriate emissions factors for the activity input you have selected, for the applicable date period, and geographical country or address of the asset that the activity is attached to. Users regularly want to view the emission factors that are applied to data entries within the system at different sites and locations. When audits are underway, auditors also want to view the emission factors applied to data entries, the emission sources, and the publication dates, this information can all be found in the Audit & Verification report within the Instant Reports section of the system.

Within this report you can see the Published Emission Factor, the Publisher, the Publication Title, and the date the emission factor was published, among other information. You can also see activity details such as Activity ID, Activity Name, and Entry ID.

The Emission Factor Sources report is also a useful report that will show the emissions factor source, publication and date.

  1. Select Reports from the toolbar and select Instant Reports.

  2. In the Select a report type dropdown, select Greenhouse Gas Emissions.

  3. In the Select a report dropdown, select GHG Protocol - Audit & Verification.

  4. In the Report Treeview Filter section, use the Organisation and Geographic tabs to search for a building, organization, or location to view the emission factors of.

    For more information about selecting buildings and assets, go to Including or excluding buildings in a report.

    5. Note

    This is a very detailed report so it is recommended to generate the report for only the buildings, dates, or data that you want to view.

  5. (Optional) In the Select report template dropdown, select a previously created and saved report template.

    For further information about report templates, go to Creating a report template.

  6. In the Select date fields, enter a date range for the report.

  7. Go to the Report Data Filters section, and select an option, such as Scope or Data Streams, to view the filters.

  8. The option expands and select or clear the checkboxes to apply data filters to your report.

  9. Select Run Report and select Display Report or Notify Me When Ready.

    For more information about these options, go to Creating an instant report

    You can also export this report. For further information, go to Exporting a report.